Factory-to-forwarder handover: a shipment information checklist
Align cargo details, packaging, documents, responsibilities and timing before goods move from the factory to the freight forwarder.
Purchasing support on the ground in China
Production follow-up and inspection, with a record of what was checked
Follow production progress and coordinate inspections against the agreed specifications and scope. We report observed issues with photographs and records, then follow up on the factory's response.
Discuss your sourcing needsWho this is for
For purchasing teams that cannot regularly visit a factory in China or need a clearer view of product condition before shipment.
What we coordinate
- Confirm order specifications, approved samples and key milestones
- Share progress and changes at relevant production stages
- Coordinate inspections using agreed checks, quantities and methods
- Document issues and communicate corrective actions and recheck results
What you receive
- Production updates and change records
- Inspection scope, method and findings
- Supporting photographs and an issue list
- Factory responses and outstanding follow-up checks
How the work moves forward
- 01
Agree on inspection criteria
Define appearance, dimensions, function and packaging checks, along with the sample quantity. Identify any requirements that need specialist testing.
- 02
Check progress and product condition
Confirm the production schedule and when goods will be available for inspection. Distinguish observed findings from explanations provided by the factory.
- 03
Report issues and follow-up actions
Share findings, the potentially affected scope and the factory's proposed response. Rework, reinspection and shipment decisions follow the buyer's instructions and agreed procedure.
How the work moves forward
Scope and points to confirm
An inspection describes the goods checked within the agreed scope and at a particular time. Sampling cannot rule out every defect in every unit, and it does not replace statutory certification or laboratory testing.
Other services
What do you need to confirm next?
Tell us about your product and its current stage. We can clarify the checks needed and the scope of support.