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bk OASystem · In-house trade operating system

Trade experience turned into a system our team uses daily.

From inquiry to settlement, requirements, quotes, production, packing and documents stay linked to one order. bk OASystem reduces repeated preparation so our team can spend more time checking details and following factories for your US or UK sourcing plan.

Send a product request

One connected order record

The same order data, from inquiry to settlement.

Each stage uses information already confirmed, reducing repeated entry and missed details. Important records stay linked to the order.

  1. InquiryAI-assisted image, Excel and PDF analysis
  2. SuppliersQuotes side by side
  3. OrderUnit price confirmed, quote locked
  4. ProductionGantt schedule & status
  5. PackingCartons, weights, CBM
  6. DocumentsPI / CI / PL / labels
  7. SettlementOrder-level cost breakdown

Inside bk OASystem

Six modules. A more organized buying process.

Order overviewNew York · home goods brand (fictional)
Sample order US-0412

Factory quotes

  • Factory A · NingboCN¥18.40 · MOQ 1,000 · 22 days
  • Factory B · YiwuCN¥16.90 · MOQ 2,000 · 18 daysSelected
  • Factory C · TaizhouCN¥17.60 · MOQ 1,500 · 26 days

Production stages

  1. Material preparation
  2. Production
  3. Packing
  4. Inspection
  5. Dispatch

Documents

  • PI
  • CI
  • PL
  • English carton label preview
Illustrative screen with fictional data
  1. M/01

    Request analysis and product matching

    AI extracts product names, specifications and quantities from images, Excel and PDFs, then assists with matching product records and past quotes. Our team checks the details before asking factories to confirm.

    • Imports images, Excel, PDF and chat attachments
    • Matches against product records and past quotes
    • Team review of the extracted details
  2. M/02

    Multi-supplier purchasing

    Factory prices and terms stay on record. Once a quote is approved, its purchase cost is linked to the order, giving you a basis for comparison before purchase and a record for settlement.

    • Price, MOQ and lead time side by side
    • Approved purchase cost linked to sales records
    • Purchase orders per supplier after confirmation
  3. M/03

    Production scheduling & follow-up

    A Gantt chart records materials, production, packing, inspection and dispatch. Dependencies and delays help our team follow changes and keep you informed.

    • Materials → production → packing → inspection → dispatch
    • Dependencies and delay flags
    • Orders prioritized by delivery date
  4. M/04

    Documents & carton labels

    Confirmed order data is used to prepare PI, CI, PL, contracts and carton labels, including carton counts, dimensions, net and gross weights and CBM. Our team reviews the files before export.

    • PI, CI, PL and contracts generated in batches
    • English product names, carton numbers and weights
    • Client-specific template field mapping
  5. M/05

    HS code and customs data cross-checks

    Product records, supplier information and past customs records are compared to flag differences in HS codes and supporting data. Our team reviews them before specialists confirm the declaration details.

    • Product, supplier and customs records compared
    • Matching entries flagged automatically
    • Differences reviewed by our team and the relevant professionals
  6. M/06

    Order cost & margin

    Purchasing, freight and other charges are linked to the relevant order, making the cost breakdown easier to check. Past records provide a reference for the next quote and settlement.

    • Revenue, purchasing, freight and fees linked
    • Tax refunds and cost allocation
    • A basis for the next quote

Our working principles

AI makes us faster; people remain accountable.

  • 01

    Human confirmation

    Our team confirms AI results, product matches, documents and declaration details before they are used.

  • 02

    Data separation

    Client data is separated by permission and used only for the related order.

  • 03

    Traceability

    Quotes, revisions, inspections and costs stay with the order and can be checked any time.

  • 04

    Specialist coordination

    The relevant professionals handle customs, certification and transport under applicable requirements. We prepare the supporting records and coordinate with them.

One product is a good place to start. Let’s work through the details.

Send a product photo or link. Once we confirm your requirements, we prepare an itemized quote for the agreed services.

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